To simplify the typical, labor-intensive tasks of the company, various business process automation systems are used. They can be aimed at solving different issues, they can use different approaches. But all of them allow you to free up certain resources, increase productivity, as well as management efficiency.
Project management can also be automated. The Follow-Up platform.Tech offers ways to collect and analyze information, and provides useful management recommendations. In the article, we will try to understand the optimization tools for individual stages.
Choosing an optimization tool
Now everything related to automation in one way or another has received an impetus for development. Any processes that can be optimized are subject to change. If earlier this applied more to production processes, today it is possible to optimize project management, communication between departments and other actions.
Business process automation technologies have made significant strides over the past decade. Developers create tools that simplify office work. Such tools include:
- Trello. A popular tool for managing personal or team projects. It allows you to visualize work processes, improve communication in the team. The service is based on Kanban technology, it is suitable for solving tasks from planning to process management.
- Jira. To optimize team interaction, use Jira. Its functional principle can be compared to a task manager. All running processes can be monitored using this tool. The project manager can distribute the work within the service among the performers, plan further actions. There is a free limited version, paid, with advanced features.
- ClickUp. An intuitive service with a lightweight design, a dozen different functions. Inside it, you can create a list of goals, chat, create documents, notifications, and prepare a schedule. There are also several options for viewing tasks and customizing them to the needs of users.
In addition to these three described programs for automating business processes of a company or organization, there are others. Follow-Up Technologies.Tech perfectly complements these systems by providing data on team interaction.
Tracking work progress
It is very important to keep track of all the stages. Careful monitoring allows you to identify defects at an early stage, which means that decisions can be made faster to eliminate them. Tools have already been developed for this. Software solutions allow you to receive data on the status of work in real time.
With the help of a Fallout, managers can record current progress. This is possible due to the collection of data from work meetings and their subsequent analysis. With such information at hand, it is easier to propose improvements that optimize the functioning of the entire team. It is an analysis automation tool that frees up resources for more meaningful tasks.
Project reporting
The next important step towards automation is project reporting. The important reporting function cannot be called exciting. Therefore, its automation is very relevant. Independent, manual reporting is labor–intensive and requires maximum concentration. Deadlines for reporting are often disrupted, this slows down work and reduces performance.
A report is a side task that an employee is required to perform in addition to their main tasks. But this can be solved if certain solutions are integrated into the work. Automation solves several reporting problems:
- Accuracy. By eliminating the human factor and entrusting the work to algorithms, errors can be eliminated. In addition, hardware reports always contain up-to-date data, since they are updated instantly.
- A variety of sources. Manual collection and verification of data from different sources requires a lot of time. By entrusting this process to algorithms, it is possible to free up a significant amount of resources, as well as reduce errors.
- Submission of information. It is important to correctly convey all the information that has been collected and has been automatically decrypted. Here, too, you can apply algorithms that “pack” data into tables, graphs, and diagrams.
Important issues are often resolved at meetings between employees. Use the auto-reporting tools from Follow-Up.Tech, which will allow you to track the progress of the project and highlight the important things from the call.
Using data to improve management
Teamwork is the basis of a successfully closed project. And here it is important to be able to communicate productively. Follow-Up tools can offer all the necessary information for the subsequent automation of tasks and business processes of the enterprise.
They collect useful data and form it into a short, comprehensive report. Use them to improve the microclimate in the team, build productive interaction, and effectively distribute subtasks.
Conclusion
Today, the success of a company directly depends on the speed of reaction to changes, the ability to do work quickly. When working on a project, it is important to monitor how efficiently and on time tasks are completed at different stages, how employees interact with each other and management. If everything is done manually, deadlines will surely be missed, and the quality of work will suffer due to haste. The right solution is the integration of business process automation systems. They can help you prepare meeting reports, like Follow-Up.Tech, or remind you of deadlines, like a ClickUp. All of them have one thing in common – creating conditions for productive, fast, high-quality work.
