How to record meeting minutes in Microsoft Teams

Microsoft Teams is a platform that makes it easier to document discussions and decisions made during production meetings, meetings, and meetings. 

Thanks to the user-friendly interface and simple commands, even beginners can quickly master protocol management. Using the recording function allows participants to freely conduct a conversation without taking detailed notes, which increases the effectiveness of the discussion. The option to automatically transcribe audio recordings into text allows you to create accurate, clear written reports in seconds, which makes it easier to view and link to the items discussed during the meeting.

This article is about how to record meeting minutes in Microsoft Teams.

Standard meeting recording

It is produced through the built-in recorder. For systematic recording of production meetings, this is the best option, since it does not require the installation of additional software. However, the built-in recorder allows you to make only regular audio recordings. The Microsoft Teams tool is not suitable for keeping secret records.

Step-by-step instructions for direct recording

To start recording:

• open the Teams app on your device;
• log in using your credentials;
• find the «Meeting» and click on it;
• go to the toolbar at the bottom;
• click the «…» icon to see additional options;
• select «Start logging» and activate this function.

Now you can participate in meetings and quickly capture key discussions and decisions, assign tasks within meeting minutes to maximize productivity.

After the meeting ends, click the «…» icon again, select the «Close Protocol» option and click on it. Audio is automatically saved to OneDrive or SharePoint, from where it can be played online at any time. If the recorder is not stopped, recording will continue and turn off automatically after 4 hours.

Limitations of Microsoft Teams capabilities

1. The functions of starting and stopping sound recording are available only to employees of the company.
2. Audio is saved only in OneDrive or SharePoint, download is available only to the presenter, other team members can view them online.
3. If the recording has started, all participants in the meeting receive a notification about it.
4. The Microsoft Teams recording feature is only available in the paid package.

Alternative recording methods

To record the progress of a team meeting in incognito mode, you will have to use other programs, for example:

• AnyRec;
• Tipard Screen Capture;
• AnyMP4.

Each of them allows you to record without notifying the participants. 

Consider the option of using AnyRec Screen Recorder. To get started:

• run the program on your computer;
• select the Video recorder dvr option and click on it;
• select the option Custom or Full;
• in the settings that open, you will see the options for adjusting the screen, volume, microphone, and webcam, each of which can be adjusted as desired;
• go to the meeting screen;
• click the Record button.

To stop the process, click on Stop, and to save the audio (video) – Save. To view the result, click the Recording history button. Here you can not only view the entire video, but also edit it, cutting out unnecessary things, and send the file to social networks.

How to Record Teams Meetings on Android and iPhone

This method is convenient if you know that you will later watch (listen to) the video (audio) or share it with those who could not attend the meeting. The recording scheme on a mobile device is no different from recording on a desktop:

1. Install the latest version of the Microsoft Teams mobile app.
2. Join the meeting.
3. Click the «Ellipsis» icon located at the bottom of the screen.
4. Click Start recording in the window that opens. The banner at the top of the screen indicates that the recording process has begun.
5. You can interrupt the process through the Ellipsis – Stop.
6. The track is automatically saved in the cloud.

Transcription

Microsoft Teams meetings and events have an option to automatically transcribe recordings. It can be enabled and disabled by the administrator.

If transcription is enabled, users receive a transcript of spoken speech, which is recorded almost in real time. The decrypted text is stored together with the audio (video) recording of the meeting. However, if you copy the video from the cloud, the subtitles will not be displayed on it.

By default, the transcribed text is displayed in the language in which it was spoken. But it can be translated into the desired language.

In addition, the platform allows you to enable the option of dynamic subtitles. They will be created and played back in real time, but will not be saved on video. Subtitles can also be played in the language spoken by the meeting participants, or translated into a user-friendly language. The latter can turn on and off the option of dynamic subtitles and their translation themselves, but only if they receive permission from the administrator.

The transcription option is paid, in order to use it, the meeting organizer must have a Teams Premium license.

Conclusion

Logging business meetings is an important tool for improving the efficiency of staff and the company as a whole. Writing down tasks, deadlines, and responsible persons increases employee motivation and leaves no chance to miss the details of discussions. To optimize the process, it is recommended to figure out how to record meeting minutes in Microsoft Teams, and implement this feature in your organization. Thanks to simple commands and a user-friendly interface, learning does not take much time, while:

• it will save dozens of working hours;
• simplify office work;
• it will increase internal communication;
• it will allow employees to always be aware of all discussions (even if they did not attend the meeting in person);
• it will ensure the timely completion of the assigned tasks.