Online conferences are a convenient format for conducting interviews, negotiations with partners, and customers. They help businesses organize meetings and meetings in real time. Tasks are solved efficiently and quickly. Participants join the conversation from all over the world.
Various programs are used for the conference. And it will be easier to make the right choice if you understand in detail the specifics of business video meetings.
Online Conference
This is a virtual meeting in a remote format for discussing topical issues between the participants of the meeting. It is conducted through a special program where users can see and hear each other. It is enough for each guest to connect to the service.
This format helps to resolve various issues and conduct negotiations regardless of the location of the invited parties. And many companies are rapidly switching to the online format due to its convenience.
Use reliable platforms to avoid disruptions and freezes during the conference process. Other advantages of the format:
- The opportunity to save time and money. It is enough to connect to the program at the appointed time.
- Expanded geography. The company’s issues are discussed with all those involved, even if some of them are located in other cities and countries.
- Interactivity. Modern platforms have many useful functions that allow you to demonstrate presentations, quickly edit documents together, and vote.
- Cost savings. The company does not need to spend money on business trips, hotels, trips, transportation. And using a free service for a virtual conference makes this format even more profitable.
- Record the meeting. No major points of discussion will be lost. You can refresh your memory of the topics raised, issues resolved, and tasks at any time.
This is a convenient format for company employees to interact with, especially if some of the employees work remotely.
What are the formats of an online conference?
The conferences are held in a personal and group format. And each of them has certain characteristics.
Personal calls
A simple type of video conference involving two people. Each of them installs a special program and connects to the service at the appointed time. The interlocutors are visible and audible to each other. If necessary, they provide remote access to their screen to transfer presentations, documents, and other files. Additionally, a recording is included to capture the main points of the discussion.
Group video communication
Assumes more than 2 conference participants. There are several types of group video calls:
- Symmetrical. The participants are audible and visible to everyone present. Everyone can speak freely, show their screen and create shared files. A symmetrical conference is similar to a round table held in an online format. Participants receive a recording of the discussion at the end of the event.
- Role-playing or selector video communication. Besides the moderator, there are speakers and listeners among the participants. The roles are assigned by the organizer using the admin panel. The speaker is brought to the formal podium. For the rest, just real-time viewing is available. This format is often used for lectures.
- With voice activation. Connected users only see the speaker who is currently speaking. A special function monitors the voice activity of the connected users. The platform captures the speaker’s voice and displays it on the main screen. The application is highly susceptible to various kinds of sounds and reacts to any noise, which complicates the work. Therefore, it is recommended that those present turn off their microphones for the duration of each speaker’s speech.
- Educational meeting, webinar. Only the speaker can be heard and seen. The lecturer can display presentations and other materials on the screen. In most cases, participants cannot communicate with each other.
How to organize an online conference
Special programs have greatly simplified the process of organizing online conferences. It is enough to establish an Internet connection, set the parameters and test the service.
A group call requires:
- A device with a camera and microphone. It can be a PC, tablet, smartphone or laptop.
- High-speed Internet connection. It is important that his signal is stable.
- A customized program for online meetings.
- Headphones and microphone, if necessary.
Some services require pre-registration. If a new program is used for the conference, you should immediately familiarize yourself with its functionality so that there are no problems during the meeting.
Choosing a service for organizing online conferences
When choosing a suitable site, they are guided by the parameters:
- The number of invited guests. Each service has certain limits on the number of users who connect. This indicator should be taken into account by those who regularly hold group events with many employees. Free programs allow you to connect about 10-50 people. Additionally, a large number of participants will overload the site, thereby causing a delay in the picture and sound. Therefore, for large-scale conferences, they choose services that can withstand a high load.
- Independence from imports. There are Russian and foreign platforms for online meetings. It is important that with foreign programs, it may be difficult to pay for and organize a new conference. Many companies prefer to use domestic platforms to avoid unpleasant surprises and make their work more stable.
- The level of personal data protection. This is especially true for companies working with classified, important information. The system should provide enhanced data protection, use encryption and secure protocols.
- Session duration. Some services have a limit on the duration of the conference. As a result, you have to constantly reconnect, which significantly worsens the quality of the meeting.
- Availability of additional functions. They pay attention to the possibility of sharing files, materials, whether there is a built-in chat, and so on.
- Cost. The free software is more focused on small businesses. Such versions have certain limitations and lack some useful features. Large companies can use paid platforms with advanced options, a significant level of cyber protection, and no restrictions on the duration of a video call or the number of participants.
Top 7 video conferencing services in 2025
You should familiarize yourself with several services that allow you to organize an online conference. This will simplify the selection of options for specific tasks.
Compass
It is a corporate messenger, characterized by convenience and reliability. Allows you to organize online meetings for more than 1,000 people. The application pays great attention to the quality of communication. High level of information transmission security. The developers suggest using Compass in a cloud format, or the client installs it on the company’s server.
Among the conference opportunities:
- The convenience of connection. The system is available to both company members and external guests. You do not need to download the application, just upgrade to the web version via a browser. To add a participant, they are sent an up-to-date link.
- Connecting multiple faces. More than 1,000 people are allowed. It is important that no more than 10 users participate for free. There are no call time limits.
- High resolution quality. Even in low signal conditions, the image remains HD.
- Availability of options for collaboration. There are add-ons that allow you to show the screen, set a reaction, raise your hand to speak out. A chat is available for exchanging documents, files, and conducting surveys.
- Virtual meeting management. The presence of a waiting room, the ability to control microphones and cameras. The moderator can grant permission to connect to the meeting.
- The presence of visual effects. Changing the background of the conference, increasing its blurriness.
There are additional options, including power saving mode, to prevent the device from shutting down due to low battery.
The application has a simple interface. Regardless of the number of people present and the duration of the call, the quality remains consistently high. Even a weak Internet signal will not reduce the efficiency of the system. This is due to the adaptive algorithm that Compass uses. He analyzes the data from the meeting participants and adjusts the resolution level to maintain good communication quality.
The program is available on different platforms. A monthly test mode is available. The cost ranges from 299 to 399 rubles, depending on the version.
Yandex Teleconference
The paid package of the program includes not only video calls, but also a messenger, mailing lists, a virtual disk and mail. Service features:
- Lots of participants. Simultaneous connection of up to 1000 users is available. There are no restrictions on the duration of the call. Up to 40 invitees can chat for free.
- Lack of registration for activation. You do not need to create a Yandex account. To connect, just click on the received link.
- High screen resolution. Allows you to achieve good image quality. You can consider all the nuances of the presentation in detail.
- The availability of communication tools. A chat for the ongoing conference is available, where you can conduct surveys, share files and opinions.
Additionally, you can change the background and save a video of the meeting after it ends. Sometimes there is a recording time limit of about 30 minutes.
The program is included in the Yandex ecosystem. It is integrated into other services of the company. The following options are available:
- Planning virtual meetings using Yandex Calendar.
- Receiving notifications about appointments in online format via Yandex Mail.
- Saving a discussion record in Yandex Messenger.
The program is available on different platforms and is suitable for use via a PC, laptop, or phone. For conferences where the number of users does not exceed 40, the service can be used for free. In other cases, the cost ranges from 249 to 1399 rubles per month.
SaluteJazz
The service is part of the Sberbank ecosystem. Various options and resources are available to improve the efficiency of the conference. Opportunities:
- There is no limit for video communication. The maximum number of participants in the meeting is 200 people. 100 users can connect for free. There are no restrictions regarding the duration of the call.
- Quick addition of new faces. It is enough to send the user a link that will take them to the conference.
- Effective interaction with the audience. Demonstration of several windows at once. You can also raise your hand to speak out, chat, or set a reaction.
- Built-in messenger. You can create separate channels and groups by topic, and share files.
- Using AI. He summarizes the results of the conference briefly, decodes the broadcast video, translates it into text, and eliminates unnecessary noise during the broadcast.
One of the features of the service is the possibility of holding a meeting in virtual reality. Participants will need VR glasses. You can implement this option on a paid tariff. The maximum number of users is 50 people. Everyone will have an animated avatar that can move and speak in real time.
Trukonf
The company produces products aimed at medium and large businesses. Program functions:
- A large number of participants. Using the cloud version allows you to add up to 20 people, and the server version allows you to add up to 49 people. The number of viewers does not exceed 1,500 people. In the free version, the call time limit is one hour.
- Scheduling meetings. The date and time of the conference are determined in advance. You can set its duration and frequency of calls.
- Convenient collaboration. The audience is shown a screen, drawing tools, the ability to control the desktop in a remote format, and enable simultaneous translation. A special chat is available, where they not only communicate, but also exchange materials and set reactions. The recording function is enabled.
- AI options. The noise reduction function eliminates unnecessary sounds. You can change the background, make it blurry, or convert the video to text.
The company additionally offers special equipment for online meetings to improve their quality. Cloud and server versions are available. In the first case, the cost of use is 7,000 rubles per month, and in the second it reaches 415,000 rubles per year.
IVA
Developers offer products for online conferences hosted by large organizations and government agencies. The functionality consists of basic and modern options. Opportunities:
- High-quality video communication. Personal and group calls are available. There are no restrictions on their duration. It is possible to record a conversation. The image is of excellent quality. There is no free version.
- Call planning. You can set a specific date and time of the conference in advance, as well as its duration. Users are connected via a link.
- The ability to manage the conference. A waiting room is available for users who have not been invited in advance.
- Joint interaction. You can show the screen, send messages to the chat, and create polls.
- Availability of a corporate messenger. It is suitable for creating personal and group chats, public channels, sharing materials, leaving comments and reactions.
- The use of modern technologies. These are AI-powered bots and assistants, video conversion to text, subtitles, fast online translation, and meeting protocol generation. The presence of a noise reduction function.
The company offers an ecosystem that is useful for communication within the corporation. Among the additional products in one package, in addition to the online conference, there is an e-mail, messenger, planner, and more. A calendar is used to schedule the call. All participants receive timely notification. Everyone confirms their presence at the meeting or refuses it.
The program can only be purchased through authorized partners by sending a corresponding request to the company’s representatives. They will familiarize the client with the operating conditions of the system and its cost.
VK Teams
The application provides access to the VK WorkSpace platform options. The system combines various tools that allow users to communicate effectively.
Functions:
- Extensive meeting opportunities in online format. There are no limits on the duration of the call for meetings involving up to 100 participants. In webinar mode, this number increases to 300. It is enough to share a link for the invitation. The event is recorded, and this data is saved on the server.
- The picture is of high quality. Full HD resolution is available. The system adapts itself when the connection is unstable. The noise reduction function is active.
- Convenient collaboration. Exchange of opinions in the chat, display the screen.
- The ability to plan an event in advance. The system has a built-in calendar for this purpose. The call history is also saved.
- Moderation. After connecting, the user finds himself in the waiting room. The moderator provides access to the meeting. He has the ability to additionally control the operation of the camera and microphone.
- The presence of a messenger. Personal and group chats are available, as well as separate discussion threads. There are both text and voice messages with the ability to decrypt them.
The program connects several different services that increase the efficiency and convenience of conferences. A single address book allows you to quickly find the right employee to arrange a call with them. The Shared Documents section stores materials that are planned to be discussed or shown at the meeting.
A cloud version with browser access is offered. Its cost is 199 rubles per participant per month. The server software offer is generated on request.
VideoMost
The company develops special programs for remote conferences. It offers a separate service for virtual meetings and a messenger for the corporation, including the possibility of a video call. The program is equipped with basic tools:
- High level of video meetings. High-quality image with HD resolution. The maximum number of participants is determined by the selected tariff. The call time limits are valid only in the free version and are 45 minutes. You can record a meeting and broadcast it on VKontakte.
- Conference planning. The system is equipped with a built-in calendar. It is convenient to set the time and date of the meeting and set its frequency. The participants receive a corresponding notification.
- The convenience of working with the program. Demonstration of the screen, presentations, use of an interactive whiteboard for drawing, chat for sending comments, materials, conducting surveys.
- The presence of a messenger. The online conference is launched directly from the chat. This is especially important when you urgently need to discuss various issues and connect several people.
The program can work in conjunction with Microsoft applications. This will allow you to schedule conferences via a calendar, send out invitations by mail, and access your organization’s contacts.
The system works on all known platforms. The browser and server versions are offered. A free tariff is available, where the duration of calls is limited to 45 minutes, and the number of participants cannot exceed 100 people. For 1,000 rubles per month, the user will receive a conference room without restrictions. For larger meetings with the possibility of broadcasting it via VKontakte, the price is determined individually.
Developers produce a wide range of video communication software. A variety of systems allows you to choose an option for any request and tasks of varying degrees of complexity and scale. They take into account the number of participants, the availability of certain functions, restrictions on the duration of the call, and the cost. But the key indicator remains the quality and reliability of the application. This will allow you to hold online conferences without difficulties and delays.
A special service makes organizing a remote meeting quick and easy. It is enough to schedule a meeting, and participants will automatically receive an appropriate notification. All that remains is to prepare the necessary materials, check the Internet connection and launch the service.
