In the matter of team management, competent, timely monitoring is important. It helps in evaluating employee performance, which means it allows you to quickly solve problems. Using automation tools, such as analytical solutions from Follow-Up.Tech efficiency analysis becomes easier to carry out. Let’s look at the existing methods of evaluating KPIs, engagement, efficiency, as well as how to evaluate the quality of project management.
How to evaluate productivity
The assessment will be productive if an integrated approach is used. This gives an understanding of the influence of managers’ business qualities and their behavior on the implementation of tasks. Using assessment methods, it is easier for the manager to make decisions regarding the development of skills, abilities that can potentially improve the situation. When evaluating the effectiveness of the staff, the following factors are taken into account:
- scope of work;
- the complexity of the tasks;
- job descriptions;
- the results of work.
Even if a team closes tasks completely, it may not do it efficiently enough, one employee’s gaps may be covered by his colleagues. In order to identify this, then eliminate and optimize, it is necessary to systematically analyze the actions of employees. This principle is laid down in the KPI method, as described in more detail below.
KPI
KPI (Key Performance Indicators) refers to the basic values of employees’ activities and their effectiveness. It reflects the quality of the work, the result that has been achieved over a specific period. It helps to evaluate the effectiveness of employees, business processes and the entire company. Metrics create conditions for:
- evaluation of the result of interaction;
- analysis, planning;
- streamlining business processes;
- employee motivation.
Metrics are used to get an accurate estimate. They act as an indicator of costs, results, efficiency, and returns. You can implement the KPI method in 4 steps:
- setting goals, defining key performance indicators;
- building a KPI matrix;
- development of a motivation system;
- staff training.
As a tool for collecting information, for its subsequent analysis, many entrepreneurs use ready-made solutions from Follow-Up.Tech. They allow you to collect data from meetings and provide reports to evaluate performance.
How to evaluate team communication
In a company, when work on projects is carried out from different angles at the same time, it is very important for employees to communicate with each other, solve problems together. Receiving instructions from management, discussing tasks with departments, providing a report on the work done – all this is a process of information exchange. Without effective communication, quality sags, deadlines shift, and critical mistakes are made. It is impossible to build a healthy working relationship.
Evaluating the results of communication within the team is not an easy task. Testing, verification, and feedback collection are often chosen as tools. All these methods are subjective and cannot be applied to all participants. Because they will not be able to give reliable data.
You can get a relatively adequate analysis using Follow-Up algorithms. They are designed to monitor meetings, provide a complete transcript, which makes it easy to draw conclusions about employee interaction. An integrated approach will give an even more accurate result.
Project management quality assessment
The success of the entire company depends on how effectively the team is able to carry out projects, invest in deadlines, budget. Not everyone implements these requirements and managers often lose control of the process. In order not to cover up the last-minute deadlines in front of customers, it is necessary to competently assess the quality of project execution and take the necessary measures in a timely manner.
It will be easier to control the project execution processes if:
- immediately plan and distribute tasks correctly;
- systematically track progress;
- identify risks in a timely manner;
- create a budget;
- keep strict records of expenses;
- optimize costs;
- be in touch with performers and customers.
If you use optimization tools, control will be easier and more effective. So, for example, Follow-Up.Tech offers solutions for evaluating the work of the team within the framework of project activities. With them, it is easy to control deadlines, monitor the work of those responsible, and important moments of the meeting. All this generally improves work efficiency, allows you to keep within the deadlines and allocated budget.
In conclusion
Any work in the company should be under the control of management in order to prevent deadlines from falling short, going beyond the budget. The best way to do this is to automate processes. There are services that help you better monitor the work on the project, as well as keep in touch with the team. An integrated approach to the issue of analysis is the way to high–quality work. Whenever possible, use the available tools to improve and evaluate the effectiveness of your work. Follow-Up tools will help you get reliable data almost automatically, and then analyze it. With their help, you can establish contact even between members of a remote team.
