It is extremely difficult to combine work, social, and personal life and remain productive at the same time. A socially active person has to perform a lot of small tasks, assignments, meet deadlines, answer calls, messages on a daily basis. An AI assistant, a program designed to perform various actions, will help you cope with the flow of daily routine, maintaining high work and life efficiency. Intelligent assistants understand speech, are able to collect and transmit information, answer phone calls, manage the house, entertain, and perform many other actions. This article contains information about the best AI assistants that are recommended for solving various business tasks, as well as simplifying everyday life.
AI Assistant Capabilities
Some virtual assistants are designed to perform multiple tasks, while others are designed to perform highly specialized tasks, such as writing texts or managing emails.
How can an Al-assistant help in everyday life? With its help, you can:
- Increase personal productivity by setting up reminders for meetings, dates, and events.
- Plan a day, a week, a month.
- Get instant access to news, facts, and entertainment.
- Set a route to a friend’s house or a new restaurant.
- Find out the weather forecast for the week.
- Read and send text messages on the go.
- Track information about your physical fitness and well-being.
- Develop a home sports training system.
- Monitor flights and vacancies.
- Plan a healthy diet.
- Manage your finances using open AI-based banking.
- Make individual selections of audio and video content based on interests.
- Control the smart home by giving voice commands.
- Learn foreign languages: special programs are trained in tutoring skills and can conduct dialogues with the listener on specific topics.
- Communicate with native speakers of other languages, watch movies and videos with simultaneous translation.
Artificial intelligence has already become an indispensable assistant in business, as it has taken on a large amount of routine tasks, freeing people for creativity. With his help, business:
- Automates the execution of tasks:
- scheduling;
- filling out documents;
- sending out electronic messages.
- Logs meetings with the compilation of the Sammari and its distribution.
- Establishes communication with clients. For example, AI can answer simple questions and make appropriate decisions, which offloads the manager.
- Communicates with foreign partners in a language that is convenient for them.
- Transcribes audio into text speech.
- Conducts marketing research.
TOP 20 AI assistants for organizing work and personal time, as well as creating content
| Name | What does | Limitations, disadvantages |
| Notta | It automatically decodes speech with 98.86% accuracy. It works with speech dictated into a microphone, as well as with uploaded audio or video files. It makes a complete transcription with speaker tags and timestamps, from where you can then search for keywords and add notes. Transcribes speech into text in 58 languages. Notta Bot automatically joins your Microsoft Teams, Google Meet, and Zoom calls to transcribe the conversation in real time. Creates Sammari. It works on websites, Android, iOS, and the Chrome extension. Allows you to add notes and images to the transcript text, and then share them with your team via URL. Supports basic audio and video formats | An internet connection is required to use Notta. There is no desktop application |
| Google Assistant | You can set up your own phrase to wake up Google. Syncs with smart devices to control lighting, sockets, and other appliances at home and workplace. Sends and reads text messages, emails, and answers calls. Searches for information on Google by voice query. Helps to organize a business calendar | You need an internet connection. Uses a large amount of data. It can activate by itself, without using the wake-up phrase. Does not understand complex commands. |
| Alexa | Simplifies daily activities by controlling sockets, light bulbs, thermostats, cameras, sleep timers, alarm clock. Searches for information on the Internet by voice search. Manages purchases on Amazon – orders, cancellations, and repeat purchases from the account. Creates visual notes as well as video messages | You must be an Amazon customer to use it. He often misinterprets words. It works slowly |
| Siri | Manages email (sends and receives text messages), calls, and social media posts. Integrates with applications such as Calendar, Reminders, and Apple Maps. He is looking for answers and tips on the Internet by voice search | An internet connection is required. Not all words are interpreted correctly. Ignores silent mode – you won’t be able to use it until you turn on the sounds. It can send messages, as well as make calls if the phone is locked. |
| Jasper Generative AI Chatbot | Can communicate with the user in a natural conversational chat. Creates content in context, for example, he can write a blog post on request, explain a theory, or generate an idea. Guarantees corporate-level security. Provides 99% uptime. It is trained based on the user’s knowledge | Expensive compared to their counterparts. Often, when writing texts, it generates information that does not fully correspond to reality. |
| Motion | According to the developer’s statement, the platform allows to increase productivity by 137%. Automates workday planning by combining all calendars and task-setting applications into one dashboard. Automatically sets work priorities. Applies time blocking to help focus on deep work. Compiles a weekly time tracking report. It reminds you when something needs to be done. It helps to maintain communication with employees so that they always know what they are working on. Available on PC, iOS, Android, online | The calendar does not show your availability for all projects at the same time. Sometimes the app freezes |
| ClickUp | Can write, edit, summarize text. Translates into 12 languages. Automates tasks, such as writing messages on social networks, correcting errors, and developing email sequences. Summarizes tasks, comments, meetings, and notes, allowing you to assign tasks to team members. | Sometimes it generates responses slowly. There is a risk that the created content will be factually incorrect. Not available in the free plan |
| Reclaim AI | Sets time intervals for recurring cases Schedules meetings. Synchronizes work and personal calendars. Integrates with popular applications. Creates conditions for concentration when you are busy with something that needs to be done on time, for example, turns off notifications. | There are no advanced project management tools There are many configuration options when you first connect, which makes it harder to get started. |
| Copy ai | It helps to generate content for social networks, sales, and marketing. Supports conversational chat. They can learn to understand a product or service and create relevant content based on this knowledge. Generates workflows, for example, a sequence of emails about an abandoned shopping cart in e-commerce. It is trained on user data. It has a library of hints that it uses if you get stuck at any stage of the project. Uses 90 letter templates. Supports 25 languages | Does not save work automatically. The information generated may be inaccurate. |
| Parrot AI | Records, transcribes, and summarizes each meeting. Creates and sends fragments of the meeting via a link. Works in Webex, Google Meet, Microsoft Teams, Zoom. Transcribes in 37 languages | It is not intended for scheduling meetings. Does not support real-time transcription |
| Murf AI | A voice assistant that makes the voiceover process more efficient. Creates a voiceover for the typed text. Supports 20 languages. It has high-quality studio audio, suitable for any project. Up to 120 electoral votes are available. You can add an accent, intonation, change the pitch, and speed of speech. | Some of the generated speeches don’t have the correct accent even after setting up. Foreign languages have limited customization options. |
| Ta Skade | It can perform up to 700 tasks, such as writing text, creating a to-do list, and structuring notes. Allows you to collaborate on an unlimited number of projects on all devices in real time. Allows you to assign tasks to team members and make video calls within the platform. It is possible to work with keyboard shortcuts | There are no advanced project management tools. An internet connection is required |
| SaneBox | A virtual assistant who organizes mailbox work: sets priorities so that you read only important emails. Works with any email client. If SaneBox is inactive, it does not affect the sending or receiving of emails. The assistant can be trained to move emails to where you want them to be. Compiles a daily report on mailbox activity. Available for multiple email addresses | Customer support is slow to respond. There is no option for additional custom folders. |
| TextCortex | It has a library of templates for writing all kinds of content, as well as a library of rewriting tools. The Chrome extension is available. There is a text editor. Connects to the Internet from any device. Supports 25 languages | An internet connection is required |
| Alli AI | A tool designed to massively improve SEO without the need for coding. Works with any CMS. Automates the SEO analysis of your website and offers solutions. Massively introduces changes to SEO. Recommends sites for backlink | It is not possible to export SEO data in bulk |
| Zapier Al | He is able to write in natural language, which simplifies communication with the client, as well as with cards. Creates customer cards if the customer makes a purchase in your store and pays for it using PayPal. Compiles and sends letters of thanks to customers. Integrates with open air. Allows you to connect hundreds of tools | Difficult to set up |
| MindPal | Uploads files to your database. Transcribes the speech dictated into the microphone and saves it. Supports multiple languages. Helps in the preparation of written content | The platform is paid, while the core and the chatbot are paid separately. |
| BeeDone | Creates a personalized to-do list. Sets up a timer to track your progress. Chooses tasks to avoid procrastination. Motivates by awarding awards and badges for each achievement. Available for desktop, Android, iOS, and web versions. Synchronizes the operation of multiple user devices | It only works online |
| Floutwork | Plans the work. Organizes the mailbox operation. Helps you write notes. Creates multiple workspaces for different types of work, as well as study. The time tracker monitors your activity | It doesn’t sync with apps like ClickUp or Asana. You need an internet connection. |
| Notion | A platform for creating databases, wikis, and websites. It has extensive functionality: creates content; edits;translates; summarizes; modifies; creates emails, product descriptions, to-do lists | The AI assistant Notion is paid separately from the subscription to Notion |
TOP 10 AI assistants for organizing and conducting meetings
Fellow
It is a meeting software with various intuitive functions. The Executive Secretary simplifies the organization of meetings, making the preparatory process more efficient:
- Helps teams prepare for discussions using hints from titles, descriptions, and notes from previous meetings and participants.;
- generates meeting agendas;
- Can automatically join all meetings, ensuring consistency and simplicity for users.;
- Embeds videos and transcripts directly into meeting notes for record keeping, making it easy to reference past discussions.;
- compiles a sammari, highlighting important details and action points, especially useful for quick reviews and follow-up.
Using Fellow, you can:
- automate part of the meeting workflow by sending meeting reminders or cancellation messages, as well as sending sammari;
- prioritize all meeting action points;
- Increase productivity and work efficiency by optimizing processes, facilitating collaboration, and ensuring clear and achievable results.
Otter
Uses artificial intelligence to transcribe audio recordings into precise transcripts. Otter captures and transcribes conversations, making it ideal for detailed recording and content sharing, especially for podcasts and videos. Otter has several tariff plans, including free and corporate.
Fireflies
It is a service for transcribing voice into text. It records and transcribes conversations in real time, allowing team members to fully participate in discussions without having to worry about taking notes. This is a good tool for transcribing simple conversations.
Sembly
It’s a meeting assistant that uses AI to decode, analyze, and record conversations. Sembly automatically joins your meetings without the need to download or install software.
Fathom
This service integrates with Zoom, and then it can be used to record and transcribe meetings, conversations, and discussions. This tool is useful if you want to give up manual note-taking and focus on the conversation. Fathom is free and easy to set up.
Avoma
It is a meeting analysis platform that aims to identify areas where changes can be made to maximize meeting productivity and effectiveness. These ideas help:
- improve the quality of cooperation;
- accelerate decision-making for sales departments;
- automate transcription;
- analyze negotiations with clients;
- conduct analytical research;
- keep records.
TL;DV
Free meeting recorder for Zoom, Microsoft Teams and Google Meet. With its help, you can:
- record and transcribe speech into text;
- instantly translate transcripts into 20 languages;
- mark videos by time when they are viewed again;
- find spoken words in a transcript;
- edit entries from the library;
- Make short clips from recordings to share with team members;
- to arrange the maintenance of documentation on meetings, negotiations, and discussions.
Superpowered
It is a tool that uses AI to transcribe spoken content in real time. Besides transcription, Superpowered:
- prepares meaningful summaries;
- defines the key points;
- plans the action elements necessary to improve the quality of meetings.
The intuitive interface ensures smooth operation for users. Staff no longer need to keep notes manually, which allows them to participate more actively and effectively in discussions.
Rewatch
It is a platform for sharing video content on an enterprise’s internal network with the ability to search for information. This solution makes it easier to manage recordings from meetings, presentations, and other valuable messages. Users can easily upload videos, organize them using tags, and create special channels for various projects or departments. In addition, Rewatch transcribes video content and also allows you to find the information you need.
AI secretary from FollowUp
This is an application for organizing, conducting and analyzing meetings. The Intelligent Assistant:
- He will record an appointment;
- transcribes the conversation;
- He will make a sammari with an indication of the topic, main issues, conclusions, tasks and responsible persons.;
- will send emails to the participants.
The application connects to the work calendar, and it takes no more than half an hour to set up. The transcription accuracy is 98%, and the information security is 100%.
Digital innovation is used in:
- trade;
- marketing;
- recruiting;
- education;
- THE MEDIA;
- designing;
- consulting services.
But if necessary, the company’s engineering team adapts the model to the needs of the customer’s organization from another field.
Conclusion
The introduction of intelligent virtual assistants is changing the way business and personal life are organized. With their help, you can optimize the process of managing household chores, relieve work schedules, improve communication efficiency, and increase productivity. The best AI assistants will take over:
- work schedule and mail management;
- compilation of video or audio content;
- information search and many other routine tasks.
The purpose of their implementation is to free up time and create conditions for solving more important tasks that require creative efforts and concentration from a person.
